Is the space available on our desired date?
Please fill out the "book now" questionnaire or simply call us at (928) 772-1982.
How many hours do you offer for set-up?
We allow at minimum, one hour for set-up. However, if there are no scheduling conflicts before your event, we can allow more time for set-up. We will do everything we can to work with special requests, additional staff costs may apply.
How many hours do you offer for break down?
We allow for one hour for break down. However, if there are no scheduling conflicts after your event, we can allow more time for break-down. If more time is required, we will do everything we can to work with special requests, additional staff costs may apply.
Can we ship to or drop things off at the venue beforehand?
Please contact us to coordinate any special requests.
Do you have a list of preferred suppliers/vendors?
Yes, please see our Preferred Vendor tab on this website.
Do you have an exclusive vendor list? Since we have vetted the preferred vendors on our website, we encourage you use one of them for your event. However; if you have a vendor you feel comfortable working with, we allow you to use that vendor with prior permission.
What staffing is included in the venue rental?
We have a helpful "welcoming team" that will assist in coordinating your set up and break down. If you require additional help, we are happy to coordinate more staff to you for an additional charge.
What additional staffing do you require during private events?
We have a professional and helpful "welcoming team" that ensures you are familiar and comfortable using The Event Spot. That team will also conduct a "check out" process along with a brief customer satisfaction survey at the end of your event.
What furniture is included in the venue rental?
For the price quoted, you will have access to the entire Event Spot suite for your event, at no additional charge. We will provide you with our full compliment of 19 six foot round banquet tables, ten six foot banquet tables along with 190 comfortable stacking chairs.
Do you have additional furniture on-site available to rent, e.g. chairs?
If we don't have the special equipment you require, we can connect you with one of our preferred vendors for almost anything else you may need.
Are there any decoration restrictions or limitations?
We take great pride in offering a fresh, clean, professional and comfortable setting. We ask that nothing is adhered to the walls. We also ask that strong fragrances not be used which may leave a strong odor or residue. Please see our contract for further details.
Does your venue provide in-house A/V equipment, technicians and support, or will this need to be rented elsewhere?
Included in your agreement, The Event Spot offers five large flat screen displays. Both wired and wireless microphones are available as well. We also provide a simple A/V interface console which can be used by any user but our system also allows a professional technician to connect to if you choose to hire someone to coordinate your event.
How do you recommend controlling sound and acoustics in your space?
Great effort has gone into the design of The Event Spot to allow for the best possible visual and sound experience for your event. A simple A/V interface allows either someone from your event team or your professional technician to control these to your satisfaction.
What kinds of internet capabilities does your venue have available for guests?
The Event Spot includes the fastest speed WiFi available throughout our venue.
Is guest parking available? If so, is it free?
Yes, The Event Spot is conveniently located adjacent to more than 200 free paved parking spaces along with dedicated handicap parking. For an additional cost, a parking shuttle can be arranged for your event if you require it.
Is security included in the rental fee?
No, if your event requires security, we can arrange preferred vendors that offer that security for an additional charge.
What additional insurance, if any, does your venue require for private events? Please see our standard contract for details on insurance coverage.
Do you have a liquor license? For private functions, no liquor license is required at The Event Spot. For public functions, an "Arizona Liquor Licensing Special Event Certificate" is required. We can assist you in obtaining this license if needed. For any private event, a one-day event insurance policy is required. The Event Spot has a pre-filled insurance policy at https://www.theeventhelper.com#v47nXW
Can we bring our own beer/wine/liquor? If so, is there a fee to do so? Yes, you're allowed to bring your own beverages and no additional fee is required.
Do you have staff members that are authorized to serve alcoholic beverages?
We have a list of professional mobile bartenders under our preferred vendor tab that you're able to hire for your event.
Does your venue offer in-house catering?If so, is it an exclusive offering? We have a list of professional caterers under our preferred vendor tab that you're able to hire for your event. With prior permission, a caterer not on our list can be permitted.
Can we have a food truck on the premises, or if possible, inside the facility? Please contact us to discuss your request in more detail.
What happens if we do not meet our food and beverage minimum? This is not required by The Event Spot and is coordinated directly with your vendor.
What is the cost to rent the venue for our event’s date and time?
Please contact us for pricing.
Is there a payment scheduling option available?
Yes, you can either pay for the entire rental in advance or pay a deposit then the full balance prior to your event. Please see our contract for further details.
What kind of deposits are required? Please contact us for deposit information.
Are there hidden costs like a service charge, gratuity, cleaning fees, or overtime charges?
There are no hidden fees at The Event Spot. Please contact us for a detailed pricing list.
What is your policy regarding last minute changes or cancellations due to weather or other unexpected events?
Life happens, we understand. However, we do have a cancellation policy that we follow. Please see our contract for full details.
Do you include any freebies or services with the venue rental fee? At The Event Spot, we want your event to being as successful and enjoyable as possible! We will happily work with you to achieve that outcome to the best of our ability. We pride ourselves on no hidden fees or surprises, we strive to make your experience simple and easy.